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Recharge Centers - Including Travel Costs in Rates

  • 1.  Recharge Centers - Including Travel Costs in Rates

    Posted 04-28-2020 20:13
    I work in the central office at Arizona State University reviewing and approving recharge center proposed rates.  Travel costs for conferences are a frequent topic.  What is your policy for including travel costs in recharge center rates?

    Currently, I ask if the travel is directly related to the recharge center activities.
    • If they say yes, should I let that travel cost get included in the recharge center rates?
    • Should I ask for documentation about the conference to attempt to verify that the topic(s) appear to directly relate to the recharge center activities?
    Your guidance is greatly appreciated!


    Shirley Bowles
    Grant & Contract Specialist
    Arizona State University
    Tempe, AZ

  • 2.  RE: Recharge Centers - Including Travel Costs in Rates

    Posted 04-29-2020 07:49
    Hi Shirley at Arizona State as well as the Service Center community at large:

    I am responsible for reviewing/validating service center rates here at NC State University.  Below is how we handle travel costs:
    1. Is it service center related or more along the line of professional development?  If service center related, go to "2".  If the latter, we prorate the travel cost per service center % of effort and include that portion in the rate.
    2. Does it benefit all customers of service center?  If yes, include in the rate.  If not, when travel cost is customer specific, charge to customer at actual cost, not part of rate for all customers.
    Please let me know if I may clarify anything.  I look forward to learning practices from other institutions too!

    Kind Regards,
    Jeannie Chen
    Financial & Systems Analyst
    Office of Cost Analysis
    Budget and Resource Management
    Phone:  919-515-1885
    Fax #:  919-513-2746
    Email:  jjchen4@...

    North Carolina State University
    Campus Box 7013
    Admin II Room 162
    Raleigh, NC  27695-7201