Artificial Intelligence Community

Using AI to Build Tools for Students, Faculty, and Internal Teams

Last week, Julie Flores Demers, CRA, CRA (University of Bridgeport) shared a great example of how she used ChatGPT to create a draft IRB checklist for students and faculty engaged in human subjects research. After reviewing the AI-generated draft, she personalized it to reflect her university's specific policies and workflows-and the final result is a clear, comprehensive guide that simplifies a complex process.

💡 It's a great reminder of how AI can help us start with structure-especially when we're building resources for multiple audiences like faculty, students, or internal staff. 📝 I've uploaded Julie's IRB Checklist here as a reference-thank you again, Julie!

This week's question for the community:
Have you used AI to create internal tools or resources-like checklists, guides, templates, or walkthroughs-for your campus?

• What was the use case?

• How did you prompt the tool?

• What worked-and what needed human fine-tuning?

If you haven't yet, is there a resource you've been meaning to build that AI could help jumpstart?

Let's swap examples-and if you're open to it, feel free to attach a screenshot or snippet of what you created.

We are all looking forward to hearing how you're putting these tools to work!

Wishing you an AI-powered, low stress week!

I am a department level approver for preproposals.  Our college has a very diverse portfolio of agencies.    I created a Gemini prompt to create guideline summaries to extract the primary questions to obtain from all guidelines.  It works well on longer guidelines but doesn't understand TFFA IDC. 

My next project is creating a prompt to help draft the budget justifications for faculty connecting it with the information provided on internal excel budgets.  Has anyone made any progress in this area that they would be willing to share?  

Using AI to Build Tools for Students, Faculty, and Internal Teams

Last week, Julie Flores Demers, CRA, CRA (University of Bridgeport) shared a great example of how she used ChatGPT to create a draft IRB checklist for students and faculty engaged in human subjects research. After reviewing the AI-generated draft, she personalized it to reflect her university's specific policies and workflows-and the final result is a clear, comprehensive guide that simplifies a complex process.

💡 It's a great reminder of how AI can help us start with structure-especially when we're building resources for multiple audiences like faculty, students, or internal staff. 📝 I've uploaded Julie's IRB Checklist here as a reference-thank you again, Julie!

This week's question for the community:
Have you used AI to create internal tools or resources-like checklists, guides, templates, or walkthroughs-for your campus?

• What was the use case?

• How did you prompt the tool?

• What worked-and what needed human fine-tuning?

If you haven't yet, is there a resource you've been meaning to build that AI could help jumpstart?

Let's swap examples-and if you're open to it, feel free to attach a screenshot or snippet of what you created.

We are all looking forward to hearing how you're putting these tools to work!

Wishing you an AI-powered, low stress week!

I am a department level approver for preproposals.  Our college has a very diverse portfolio of agencies.    I created a Gemini prompt to create guideline summaries to extract the primary questions to obtain from all guidelines.  It works well on longer guidelines but doesn't understand TFFA IDC. 

My next project is creating a prompt to help draft the budget justifications for faculty connecting it with the information provided on internal excel budgets.  Has anyone made any progress in this area that they would be willing to share?  

Using AI to Build Tools for Students, Faculty, and Internal Teams

Last week, Julie Flores Demers, CRA, CRA (University of Bridgeport) shared a great example of how she used ChatGPT to create a draft IRB checklist for students and faculty engaged in human subjects research. After reviewing the AI-generated draft, she personalized it to reflect her university's specific policies and workflows-and the final result is a clear, comprehensive guide that simplifies a complex process.

💡 It's a great reminder of how AI can help us start with structure-especially when we're building resources for multiple audiences like faculty, students, or internal staff. 📝 I've uploaded Julie's IRB Checklist here as a reference-thank you again, Julie!

This week's question for the community:
Have you used AI to create internal tools or resources-like checklists, guides, templates, or walkthroughs-for your campus?

• What was the use case?

• How did you prompt the tool?

• What worked-and what needed human fine-tuning?

If you haven't yet, is there a resource you've been meaning to build that AI could help jumpstart?

Let's swap examples-and if you're open to it, feel free to attach a screenshot or snippet of what you created.

We are all looking forward to hearing how you're putting these tools to work!

Wishing you an AI-powered, low stress week!

Using AI to Build Tools for Students, Faculty, and Internal Teams

Last week, Julie Flores Demers, CRA, CRA (University of Bridgeport) shared a great example of how she used ChatGPT to create a draft IRB checklist for students and faculty engaged in human subjects research. After reviewing the AI-generated draft, she personalized it to reflect her university's specific policies and workflows-and the final result is a clear, comprehensive guide that simplifies a complex process.

💡 It's a great reminder of how AI can help us start with structure-especially when we're building resources for multiple audiences like faculty, students, or internal staff. 📝 I've uploaded Julie's IRB Checklist here as a reference-thank you again, Julie!

This week's question for the community:
Have you used AI to create internal tools or resources-like checklists, guides, templates, or walkthroughs-for your campus?

• What was the use case?

• How did you prompt the tool?

• What worked-and what needed human fine-tuning?

If you haven't yet, is there a resource you've been meaning to build that AI could help jumpstart?

Let's swap examples-and if you're open to it, feel free to attach a screenshot or snippet of what you created.

We are all looking forward to hearing how you're putting these tools to work!

Wishing you an AI-powered, low stress week!

------------------------------
Lisa Wilson
Interim Assistant Vice President, Office of Research Administration
Emory University
Atlanta, GA
4705721794
------------------------------

I used AI (our institution's version of Chat GPT) to help create an onboarding program for new Research Administrators.  I provided the content I wanted to include and asked it to help fill in any gaps, and then it helped me format it for consistency.  I asked it things like, "Are there any other terms a brand new research administrator should know? Provide simple definitions and explain any acronyms." It did a pretty good job but it definitely needed a human to review the output because sometimes it would include irrelevant or incorrect information when I asked it to provide more - it's like it wanted to help but didn't have more to add so it started to make up things instead! Overall, I'm very happy with the product and using AI saved me a ton of time.

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Julie Olivero
Research Administrator, d3c
University of Michigan
Ann Arbor, MI


Original Message:
Sent: Mon July 28, 2025 09:03
From: Lisa Wilson
Subject: 📌 Prompt of the Week – Monday, July 28, 2025

Using AI to Build Tools for Students, Faculty, and Internal Teams

Last week, Julie Flores Demers, CRA, CRA (University of Bridgeport) shared a great example of how she used ChatGPT to create a draft IRB checklist for students and faculty engaged in human subjects research. After reviewing the AI-generated draft, she personalized it to reflect her university's specific policies and workflows-and the final result is a clear, comprehensive guide that simplifies a complex process.

💡 It's a great reminder of how AI can help us start with structure-especially when we're building resources for multiple audiences like faculty, students, or internal staff. 📝 I've uploaded Julie's IRB Checklist here as a reference-thank you again, Julie!

This week's question for the community:
Have you used AI to create internal tools or resources-like checklists, guides, templates, or walkthroughs-for your campus?

• What was the use case?

• How did you prompt the tool?

• What worked-and what needed human fine-tuning?

If you haven't yet, is there a resource you've been meaning to build that AI could help jumpstart?

Let's swap examples-and if you're open to it, feel free to attach a screenshot or snippet of what you created.

We are all looking forward to hearing how you're putting these tools to work!

Wishing you an AI-powered, low stress week!

------------------------------
Lisa Wilson
Interim Assistant Vice President, Office of Research Administration
Emory University
Atlanta, GA
4705721794
------------------------------